Write them down onto your chosen medium and plan each step. Next, ask yourself what needs to be done to complete the task/idea?įigure out the steps that are needed to complete the task. This will be your main list of long-term things that you need to do, comprising of longer tasks, completing a big piece of work that may take a period of time, learning another language or painting the bedroom. If the answer is No, then add it to an action list.
The aim here is to get the task off your list so you don’t have to complete it later-it’s already done! If yes again, then do it! It could be something like taking out the trash or printing out a report. Will it take 2 minutes or less to complete? If it’s a Yes, then ask yourself another question: Is it actionable? Do you need to do something about it? The next step is to clarify your ideas or tasks by factoring them against these questions: Write them down on paper, in a project management app, or record them as a voice memo on your phone-whatever works for you and your workflow 2. In its research, Microsoft has found that interruptions of tasks is one of the most frequently cited reasons for memory failures during the workday. The longer you have the idea or thought stored in your head, the more it interrupts your focus. Any ideas that come into your head, any calls you have to make, emails you have to send or to-dos you have to complete.Ĭapturing is about gathering everything together and getting the ideas or tasks from your head and into your chosen medium straight away. The first pillar of the GTD philosophy is capture.Ĭapturing everything that demands your attention for the day. The Five Pillars of GTDĮssentially, GTD is centred around the following flow: Let’s have a deeper look at the Getting Things Done philosophy by focusing on the Five Pillars of GTD.
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